Privacy Statement

Privacy Statement
All Frequencies Sound Collective
Registered Charity Number: 1202066

Effective Date: 18/04/2025

All Frequencies Sound Collective (“we”, “our”, “us”) is committed to protecting your personal information and being transparent about how we collect, use, and store your data. This Privacy Statement explains how we handle your personal data, your rights, and how you can contact us.

1. Who We Are

All Frequencies Sound Collective is a UK-registered charity (Charity No. 1202066) dedicated to providing music workshops and coaching in the public interest for the betterment of the mental health of participants. We are the data controller of any personal information you provide to us.

2. What Information We Collect

We may collect and process the following types of personal information:

Name, email address, postal address, and phone number
Donation information and Gift Aid details
Event registrations or participation data
Communication preferences
Any correspondence you send us
Photos or recordings (with prior consent)

3. How We Use Your Information

We use your personal data to:

Manage donations and process Gift Aid claims
Communicate with you about our work, events, and impact
Respond to your inquiries or requests
Comply with legal or regulatory obligations
Send you marketing communications (with your consent)

4. Lawful Basis for Processing

We process personal data under one or more of the following legal bases:

Your consent
To fulfil a contract with you
Legal obligations (e.g., for accounting or Gift Aid)
Legitimate interests (e.g., to communicate with supporters)

5. Data Sharing

We do not sell or rent your personal data. We may share it with trusted third-party service providers (such as payment processors or event platforms) who assist us in delivering our charitable activities. These providers are obligated to handle your data securely and only for agreed purposes.

6. Data Retention

We only retain your data for as long as necessary for the purposes for which it was collected, or as required by law. For example, donation records may be retained for up to 7 years for tax and audit purposes.

7. Your Rights

You have the right to:

Access your personal data
Correct or update inaccurate information
Request deletion of your data
Withdraw your consent
Object to or restrict processing
Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Security

We take reasonable steps to protect your personal data from loss, misuse, unauthorised access, disclosure, alteration, or destruction.

9. Cookies and Website Data

Our website uses cookies to enhance user experience, please turn them off if that bothers you. We do not use cookies for any other purpose than improving your web experience.

10. Contact Us

If you have any questions about this Privacy Statement or your data, please contact us:

All Frequencies Sound Collective
Email: info@afsoundcollective.org